Standard Operating Procedures for Indian CAs

Pre-Configured CA Firm Workflows.
From Enquiry to Completion.

Every workflow in CoreBase connects the entire lifecycle: Lead → Documents → Task → Team → Review → Completion → Billing → Payment

MCA V3 PortalCorporate Services

Company Incorporation (MCA SPICe+)

3 to 5 Days

End-to-end Private Limited, OPC, and Section 8 incorporation workflow from name approval to bank account opening.

8-Stage Standard Operating Procedure (SOP):
01 Lead

Inquiry intake & promoter discussion

02 Documents

PAN, Aadhaar, Proof of Address & NOC collection

03 Task

RUN Part A name filing & object drafting

04 Team

Article clerk prepares SPICe+ Part B, MOA, AOA & AGILE

05 Review

Partner DSC check & legal verification

06 Completion

MCA COI, PAN, TAN & EPFO/ESIC generated

07 Billing

SAC 998231 professional fee invoice

08 Payment

Settlement via UPI QR / direct bank link

Includes partner sign-off gate & automated client WhatsApp update
Inspect this workflow in demo
GSTN PortalTax Compliance

GST Registration

2 to 4 Days

New entity GST registration for proprietorships, partnerships, LLPs, and companies with Aadhaar authentication tracking.

8-Stage Standard Operating Procedure (SOP):
01 Lead

Client business turnover / voluntary intake

02 Documents

Rent agreement, electricity bill, cancelled cheque

03 Task

Draft REG-01 application & promoter KYC tagging

04 Team

Staff performs Aadhaar OTP authentication

05 Review

Partner review of HSN/SAC business activity codes

06 Completion

ARN generated & REG-06 GSTIN certificate issued

07 Billing

Registration fee invoice dispatched

08 Payment

1-click UPI QR receipt & portal delivery

Includes partner sign-off gate & automated client WhatsApp update
Inspect this workflow in demo
ITD e-FilingDirect Tax

Income Tax Return (ITR-1 to ITR-6)

Annual Campaign

Comprehensive tax return preparation and filing workflow with 26AS, AIS/TIS cross-matching and partner tax audit gates.

8-Stage Standard Operating Procedure (SOP):
01 Lead

Annual return roll-forward from previous assessment year

02 Documents

Form 16/16A, bank statements, capital gains P&L, AIS/TIS

03 Task

Income computation & deduction optimization (80C, 80D, etc.)

04 Team

Article assistant drafts computation sheets

05 Review

Senior tax partner verification & tax advice

06 Completion

JSON filing on ITD portal & ITR-V generation

07 Billing

Tax advisory & filing fee invoice

08 Payment

Payment link shared via WhatsApp

Includes partner sign-off gate & automated client WhatsApp update
Inspect this workflow in demo
MCA SecretarialCorporate Secretarial

ROC Annual Compliance

Quarterly & Annual

Statutory secretarial filings including AOC-4 financial statements, MGT-7 annual returns, and DIR-3 KYC compliance.

8-Stage Standard Operating Procedure (SOP):
01 Lead

Annual AGM and balance sheet finalization notice

02 Documents

Audited financial statements, Director's report, Board resolutions

03 Task

XBRL mapping and preparation of AOC-4 & MGT-7 forms

04 Team

Secretarial team prepares DIR-3 KYC updates

05 Review

Practicing CA / CS sign-off & digital token authentication

06 Completion

MCA SRN receipt issued & compliance certificate delivered

07 Billing

ROC statutory & professional fee billing

08 Payment

Automated reconciliation with MCA challans

Includes partner sign-off gate & automated client WhatsApp update
Inspect this workflow in demo
GSTR-1 & 3BIndirect Tax

GST Monthly & Quarterly Compliance

Monthly Recurring

Automated monthly recurring compliance: sales register reconciliation, GSTR-2B vs purchase register matching, and 3B tax challan.

8-Stage Standard Operating Procedure (SOP):
01 Lead

Retainer client monthly data request alert

02 Documents

Sales registers, purchase registers & e-way bills collected

03 Task

2B automated reconciliation & ITC mismatch detection

04 Team

Staff prepares GSTR-1 and GSTR-3B draft

05 Review

Partner approves ITC claims & tax liability challans

06 Completion

Filing ARN generated & compliance proof archived

07 Billing

Monthly recurring retainer invoice

08 Payment

Auto-debit / UPI QR payment realization

Includes partner sign-off gate & automated client WhatsApp update
Inspect this workflow in demo
Monthly BooksFulfillment

Accounting & Bookkeeping Retainer

Monthly Retainer

Ledger maintenance, bank statement reconciliation, vendor payments, and monthly management MIS reports for client entities.

8-Stage Standard Operating Procedure (SOP):
01 Lead

Monthly accounting schedule triggered

02 Documents

Bank statements, vendor bills & sales vouchers ingested

03 Task

Transaction categorization & bank reconciliation

04 Team

Junior accountant records entries in client books

05 Review

Senior accountant reviews Trial Balance & P&L

06 Completion

Monthly MIS report uploaded to Client Portal

07 Billing

Monthly retainer billing generated

08 Payment

Direct settlement sync

Includes partner sign-off gate & automated client WhatsApp update
Inspect this workflow in demo
Class 3 TokenStatutory Tools

Digital Signature Certificate (DSC)

1 to 2 Days

Lifecycle management for Class 3 DSC tokens: issuance, paperless video KYC, expiration tracking, and renewal reminders.

8-Stage Standard Operating Procedure (SOP):
01 Lead

DSC issuance or expiration renewal alert

02 Documents

PAN, Aadhaar & video recording verification

03 Task

Certifying Authority (eMudhra/Capricorn) application

04 Team

Staff assists client with video KYC verification

05 Review

Approval & cryptographic token download

06 Completion

Physical USB token dispatched or Cloud DSC linked

07 Billing

DSC fee invoice with SAC code

08 Payment

Instant payment collection via UPI

Includes partner sign-off gate & automated client WhatsApp update
Inspect this workflow in demo
Permanent DossierPractice Setup

Client KYC & Entity Onboarding

24 Hours

Standardized onboarding of new corporate clients: master entity creation, statutory registration recording, and client portal provisioning.

8-Stage Standard Operating Procedure (SOP):
01 Lead

Signed engagement letter & scope confirmation

02 Documents

Full statutory dossier (PAN, GSTIN, CIN, IEC, MSME)

03 Task

Create permanent entity profile & director contacts

04 Team

Assign dedicated partner, manager, and article assistants

05 Review

Partner verification of compliance calendar setup

06 Completion

Branded Client Portal login credentials dispatched

07 Billing

Initial onboarding / retainer advance invoice

08 Payment

Receipt auto-logged into client ledger

Includes partner sign-off gate & automated client WhatsApp update
Inspect this workflow in demo
7th / 11th / 20thStatutory Deadlines

Recurring Statutory Compliance Calendar

Year-Round

Autonomous deadline governance tracking monthly TDS, advance tax installments, PF/ESI, and GST returns across all firm clients.

8-Stage Standard Operating Procedure (SOP):
01 Lead

Compliance calendar auto-generates monthly tickets

02 Documents

Document collection checklist sent via WhatsApp

03 Task

Statutory deadline countdown timer initiated

04 Team

Article assistants execute reconciliation work

05 Review

Manager & partner verification gates

06 Completion

Statutory challan generated & filing proofs saved

07 Billing

Consolidated monthly billing

08 Payment

Automated ledger reconciliation

Includes partner sign-off gate & automated client WhatsApp update
Inspect this workflow in demo

Need custom workflows for your CA practice?

CoreBase allows you to tailor stage names, checklist requirements, and partner review criteria to match your firm's exact internal procedures.